Transaction Filters and Tags

Updated 4 months ago by Chandrika Chandwani

Transaction Filters
Brink's filters are designed to give you flexibility and a streamlined view of your business transactions. Here's how to use them:

Search
The search bar at the top left of the Transactions page allows you to search for specific transactions. Any match to your search query (merchant name, tag, card user, etc.) will display as a result.

Date
Select the calendar icon at the top of the screen to set a custom start and end date for transaction results within that date range.

Transaction Status
Settled - Transactions that are complete and the amounts of those transactions are final.
Pending - Transactions that have been authorized, but the amount of the transaction may change once it is settled (e.g. restaurant bills where the tip is later added).
Declined - Transactions that were unsuccessful purchase attempts, so no money movement occurred. This allows you to monitor where your employees are trying to spend money.
Loads - Completed deposits to fund your Brink's account balance

Amount
Search for transactions within a set range or transactions equal to a specific amount.

Cards
Choose a card or search by card name.

Tags
Search tagged transactions by selecting a tag or first searching for a specific tag.
Note: You must have already tagged transactions to be able to filter by tag.

Category
Filtering by category allows you to locate transactions made in a certain spend category.

Departments
You can filter transactions based on activity that occurred on cards assigned to a specific Department.

Receipts
Choose to view transactions that have a receipt attached or not.

Payments
Brink's Payments are also displayed on the Transactions page, and this filter allows you to search all payments issued, including those that are settled, pending, or canceled.

Transaction Tags
Tags in Brink's help you get organized. You can create custom tags designed specifically for your business, enabling you to further leverage the dashboard to visually track the breakdown of transactions in a way that works best for you.

Once your transactions have been tagged, you’ll be able to quickly view transactions by specific custom tags, create reports, and drill down on how your expenses are organized. 

Creating and Tagging Transactions
Tags can be created by Business Owners and Admins with Full Access permissions to the Transactions section. There are two ways to create and tag your transactions:

Tag Settings Method: Click on Tag Settings from the Profile drop-down menu > + Add Tag > Enter tag name > Submit.

Transactions Tab Method:
When a user clicks on any transaction from the Transactions tab, the Tags field on the screen allows for free form text to be entered. If no existing tag matches the text entered, hitting the Enter/Return key on your keyboard will then create a new tag.


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